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Fees: Ancillary

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This page provides information and links regarding Ancillary Fees – applicable policies, regulations, and relevant processes – at the University of Toronto. For specific information regarding the payment of tuition and fees, including incidental fees, please visit Student Accounts. Tuition Fee Schedules are approved annually by the Governing Council and are available on the U of T Planning and Budget website. Tuition Fee rates for each year are effective May 1.

Go to Non-Academic Incidental Fees page

What are Ancillary Fees?

The University of Toronto charges a number of ancillary fees to students for cost recovery and administrative purposes. These charges are referred to as “Ancillary Fees”.

Examples of ancillary fees include:

  • field trip costs;
  • personal equipment that becomes the possession of a student (such as a lab coat, clickers, or dissection kit); and
  • administrative fees like transcript fees or library fines.
  • digital learning materials*

These charges are associated with course-related activities, or for services that students can choose to access (often through their registrar’s office). This page provides information and links concerning ancillary fees and the applicable policies, regulations, and relevant approval processes at the University of Toronto.

*See the Provostial Guidelines on Digital Learning Materials for more information.

Policy on Ancillary Fees

The establishment of, or increases to, ancillary fees that fund goods or services provided by the University (including by a division of the University), are subject to the terms and conditions outlined in the Policy on Ancillary Fees and in The Ontario Operating Funds Distribution Manual from the Ministry of Training, Colleges and Universities (MTCU).

Report and Analysis of Ancillary Fees

These reports are an inventory of all ancillary fees reviewed by the Business Board and charged by the University.

2019-2020 Category 6, Category 6 and Schedule A Ancillary Fee Schedules

For a complete listing of previous Ancillary Fee Reports see Reports & Consultations page on this website.

FAQs about Ancillary Fees
  • The University of Toronto introduced its own Policy for Ancillary Fees in 1995. The Policy translates Ministry guidelines into the University of Toronto context. This Policy is named the University’s Long-Term Protocol on the Increase or Introduction of Compulsory Non-tuition Related Fees which outlines the process for fee increases or the introduction of new ancillary fees.

    The Policy for Ancillary Fees describes categories of permitted ancillary fees, including:

    • fees for student services provided by the University;
    • services provided by student organizations;
    • fees for specific and limited projects (normally capital projects);
    • optional fees for academic surcharges for extraordinary cost;
    • cost recovery fees (e.g., equipment or field trips);
    • administrative user fees and fines (e.g., library fines); and
    • system wide fees (e.g., fees established through a formal agreement for all Ontario universities such as the University Health Insurance Plan).
  • Cost-recovery fees are set at a level to recover the expense incurred by the University in the procurement of the good or service that is being transferred to the student (such as the safety googles or tool kit). The University is not permitted to make any profit on these fees.

    Cost-recovery fees may only be charged if they are shown on the University’s Annual Schedule of Cost Recovery Fees (Category 5). The fees shown on the Schedule may be adjusted annually under administrative authority, provided that the adjustments relate to changes in cost, and are for goods and services that comply with the Policy on Ancillary Fees. All changes are reported annually to the Business Board for information.

    Like cost-recovery fees, administrative user fees relate to the costs of the services provided, and are set at a level that is based on a reasonable estimate of the administrative costs associated with the service provision. The only administrative user fees and fines that may be charged are those shown on the University’s Annual Schedule of User Fees & Fines (Category 6). The fees and fines shown on the Schedule may be adjusted annually under administrative authority, provided that the adjustments relate to the cost of the services provided. All changes are reported annually to the Business Board for information. The introduction or removal of a fee from the Schedule must be submitted to the Business Board for review and approval.

  • Ancillary fees are fees charged to pay for administrative services, materials, and activities not supported by operating grants, capital grants, or tuition fees.

  • Tuition is charged to students according to the principles outlined in the University’s Tuition Fee Policy. Ancillary fees are levied to cover the costs of items not normally paid for out of operating or capital revenue (operating and capital grants and tuition fees). These fees vary across programs, courses, year of study, and are often based on student choices.

  • Ancillary fees are charged in three ways and refunds are dependent on how the fee is charged.

    Compulsory ancillary fees relate to a course or academic program and are charged automatically though ROSI to all students registered in that course or program. These fees are not refundable.

    Some specific ancillary fees (for building access fobs for example) are listed as fully refundable deposits. These fees can be refunded once the relevant academic term or program has ended during a refund period. These refunds are processed through your faculty or college registrar. The refund processes and time periods can vary by Faculty and Division. Please contact your registrar’s office for more information.

    The majority of the Administrative User Fees and Fines (Category 6) (with the exception of the placement ancillary fees) are optional fees and are only charged to a student if they utilize the service or incur a fine (such as in the case of late returns to the library). These fees are not charged automatically. Some cost recovery fees are also optional and are only charged to a student where they opt for services, materials or activities.

  • Compulsory fees are charged automatically through your registration. Check your account on the ACORN Student Web Service if you are not certain which fees you have been assessed. You can also look at the University’s Annual Schedule of Cost-Recovery Ancillary Fees, User Fees, and Fines (Category 5) prior to selecting your courses to see what kind of program and course-related ancillary fees you will be charged. Departmental websites also contain information on ancillary fees.

    Non-compulsory fees are charged to you as you access a service, pay a fine, or purchase a good.

  • If you are taking a course or completing a program in which there is a compulsory ancillary fee, then you must pay it. There is no provision to provide individual student exemptions or refunds of compulsory ancillary fees for any reason.