The Student Organizations page provides student societies and recognized campus groups with a range of resources relating to their obligations outlined in University policies and procedures.
A student society refers to a student organization on whose behalf the University collects a non-academic incidental fee (see Fees: non-academic incidental page). Student Societies are broken into two main categories:
Recognized student groups refers to the large and diverse directory of student clubs and organizations available across the three campuses. U of T currently has over 1,100 campus groups recognized by the University. Learn more about recognized student groups at U of T on the Ulife website.
The Office of the Vice-Provost, Students developed the Student Society Handbook as resource for student society leaders. It covers a broad range of issues relevant to student society leadership.
The Policy for Compulsory Non-Academic Incidental Fees requires all student societies to submit annual audited financial statements. Student societies that collect less than $30,000 in student fees and raise less than $7,500 in other revenue are eligible to apply for an exemption from the audit requirement, but must meet criteria outlined by both the Office of the Vice-Provost, Students and the Department of Internal Audit in order to do so.
Select the link below for a resource document on things to consider when submitting your audited financial statements, or when seeking an exemption from the University’s requirement for audited financial statements.
Each student society at the University of Toronto is required to seek approval for proposed fee increases at the University Affairs Board (UAB).
If you plan to bring forward a fee increase for your society, or are planning to conduct a referendum, there are a number of things to consider with respect to your society and the University Affairs Board.
The link below outlines these considerations.
The University requires that each student society have a constitution to demonstrate its open, accessible, and democratic functioning.
In addition to this requirement, each society also selects a delegate to the pool of appointees who may be called to serve on the University Complaint and Resolution Council for Student Societies (CRCSS) Panel. Recognizing that student societies face annual turnover, the Office of the Vice-Provost, Students has developed resources on each of the above items as a reference-point for organizations seeking assistance.
2019-2020 Constitutional Revisions and CRCSS Appointments Memo
For information about complaints processes and decisions, please refer to the dedicated section of the Vice-Provost, Students website here:
See the section below for more information on the CRCSS policy and processes.
The University affirms the value of autonomous Student Organizations operating independently and without interference from the University in their day-to-day operations. However, autonomy must be exercised in a manner that is compliant with the law and University policy. Further, all Student Organizations must conduct themselves in an open, accessible and democratic manner.
Select the link below for a resource document to assist when student groups are considering using copyrighted materials as part of their event promotion and/or programming (i.e. movie screenings).
The Accessibility for Ontarians With Disabilities Act Office provides a number of resources that may assist with the accessibility of your student society’s events and programming (including tip sheets, training modules, resources, relevant policies, and building access notices).
Please refer to the University of Toronto AODA Website for more information.
This summary is intended to provide brief description of the expectations and requirements associated with the use of University of Toronto space (including meeting rooms and other physical spaces in which events and activities occur) and services (including web hosting facilities provided by the University).
Groups which are recognized pursuant to the Policy on the Recognition of Campus Groups are independent organizations within the University of Toronto community.
This Policy provides a general framework for the application and recognition of informal campus organizations comprised of any number of members of the U of T community (including students, staff, faculty, and alumni). Many recognized groups also extend membership to people in the off-campus community on the understanding that campus members retain control over the affairs of the organization. Recognition under this Policy does not convey any sort of endorsement of a group’s activities—nor does it imply that the University takes responsibility for a group’s activities, beliefs or philosophy.
The Policy specifically includes the following provisions:
“In its relations with these organizations, the University is guided by a commitment to the right of University members to communicate and to discuss and explore all ideas, to organize groups for any lawful purpose, to move about the University and to use its facilities in any reasonable way, to distribute on campus, in a responsible way, published material provided that it is not unlawful, to hold meetings, to debate and to engage in peaceful demonstrations, and to freedom from discrimination on the basis of sex, race or religion.
“Under the terms of this policy the University will not attempt to censor, control or interfere with any group on the basis of its philosophy, beliefs, interests or opinions expressed unless and until these lead to activities which are illegal or which infringe the rights and freedoms already mentioned. By the same token, recognition as a ‘campus group’ by the University implies neither endorsement of a particular group’s beliefs or philosophy, nor the assumption of legal liability for the group’s activities. It assumes only that the University has a responsibility to inform itself of organizations which use its facilities and name and to deny or withdraw recognition if the requirements of this policy are not observed.”
The very fact that recognized campus groups exist speaks to a central value of the University of Toronto. As an academic community, we have a fundamental commitment to the principles of freedom of inquiry, freedom of speech and freedom of association as articulated in the Statement on Freedom of Speech . In this context, various campus groups avail themselves of campus facilities and services for activities.
In addition to the general requirements mentioned above, use of particular services and facilities are subject to requirements delineated below. Failure to comply with these requirements may result in withdrawal of access to these services.
As noted above (in ‘use of space for events and activities’), recognized groups may produce and distribute information on campus, and publish information on University web publishing facilities, provided that it is not unlawful. In addition to the conditions and expectations articulated in the Statement on Freedom of Speech and in the Policy on the Recognition of Campus Groups, groups publishing information on University web publishing facilities must also comply with the terms and conditions of the Provost’s guidelines on Appropriate Use of Information and Communication Technology. Distribution of hardcopy publications on the St. George Campus is subject to the requirements of the Procedure on Distribution of Publications, Posters and Banners at the University Of Toronto St. George Campus.
Access to and use of other University facilities (e.g., use of temporary office space, use of email accounts, use of LISTSERV services, etc.) are also subject to specific rules or agreements applicable to the individual services and facilities.