Use of University Services and Facilities by Recognized Campus Groups
This summary is intended to provide brief description of the expectations and requirements associated with the use of University of Toronto space (including meeting rooms and other physical spaces in which events and activities occur) and services (including web hosting facilities provided by the University).
Groups which are recognized pursuant to the Policy on the Recognition of Campus Groups are independent organizations within the University of Toronto community.
This Policy provides a general framework for the application and recognition of informal campus organizations comprised of any number of members of the U of T community (including students, staff, faculty, and alumni). Many recognized groups also extend membership to people in the off-campus community on the understanding that campus members retain control over the affairs of the organization. Recognition under this Policy does not convey any sort of endorsement of a group’s activities—nor does it imply that the University takes responsibility for a group’s activities, beliefs or philosophy.
The Policy specifically includes the following provisions:
“In its relations with these organizations, the University is guided by a commitment to the right of University members to communicate and to discuss and explore all ideas, to organize groups for any lawful purpose, to move about the University and to use its facilities in any reasonable way, to distribute on campus, in a responsible way, published material provided that it is not unlawful, to hold meetings, to debate and to engage in peaceful demonstrations, and to freedom from discrimination on the basis of sex, race or religion.
“Under the terms of this policy the University will not attempt to censor, control or interfere with any group on the basis of its philosophy, beliefs, interests or opinions expressed unless and until these lead to activities which are illegal or which infringe the rights and freedoms already mentioned. By the same token, recognition as a ‘campus group’ by the University implies neither endorsement of a particular group’s beliefs or philosophy, nor the assumption of legal liability for the group’s activities. It assumes only that the University has a responsibility to inform itself of organizations which use its facilities and name and to deny or withdraw recognition if the requirements of this policy are not observed.”
The very fact that recognized campus groups exist speaks to a central value of the University of Toronto. As an academic community, we have a fundamental commitment to the principles of freedom of inquiry, freedom of speech and freedom of association as articulated in the Statement on Freedom of Speech. In this context, various campus groups avail themselves of campus facilities and services for activities.
In addition to the general requirements mentioned above, use of particular services and facilities are subject to requirements delineated below. Failure to comply with these requirements may result in withdrawal of access to these services.
Use of University Space for Events and Activities: Campus groups must comply with the applicable University policies and regulations concerning use of space including the Policy for Temporary Use of Space and Guidelines. Some facilities may have additional requirements with respect to the use of space.
Publishing Information: As noted above, recognized groups may produce and distribute information on campus, and publish information on University web publishing facilities, provided that it is not unlawful. In addition to the conditions and expectations articulated in the Statement on Freedom of Speech and in the Policy on the Recognition of Campus Groups, groups publishing information on University web publishing facilities must also comply with the terms and conditions of the Provost’s guidelines on Appropriate Use of Information and Communication Technology. Distribution of hardcopy publications on the St. George Campus is subject to the requirements of the Procedure on Distribution of Publications, Posters and Banners at the University Of Toronto St. George Campus.
Use of Other Facilities and Services: Access to and use of other University facilities (e.g., use of temporary office space, use of email accounts, use of LISTSERV services, etc.) are also subject to specific rules or agreements applicable to the individual services and facilities.
For more information about these policies and procedures, please contact Meredith Strong, Director, Office of the Vice-Provost, Students and Student Policy Advisor at 416-978-4027 or via email to email@example.com